Parish Council

Minutes of the virtual Parish Council meeting held on 6 April 2021 at 7:00pm.

Councillors: Councillors Mrs Swann (Chairman), Hearne, Mrs Holdorf, Waudby and Whistler

Ward Councillors: Councillor Mrs Greenwood

Also present: 4 members of the public and Ms Rose (Clerk)

Note: These minutes will require approval at the next meeting of the Parish Council.

21.04.01 Apologies for Absence

Councillors Collinson and Waterland apologised for absences.

21.04.02 Declarations of Interest

There were no declarations of interest.

21.04.03 Chairman’s Communications 

The Chairman reported that the village is looking well with daffodils blooming, however there still appears to be a problem with litter and the volunteer pickers were thanked for their work.  

To adhere to the deadline between meetings the Parish Council submitted the comment that it had no objections to the planning application 21/00500/VAR Site of Walkington House, Townend Road to the planning department.

21.04.04 Public Participation 

A representative of the residents of West Mill Rise addressed the Parish Council and asked why the resolution for minutes item number 21.01.08(i) was amended and what the Councillors thoughts were when recommending access via West Mill Rise to the proposed development 21/03809/PLF Land north of 26 Little Weighton Road?

Resolved:  The Chairman explained that the application was discussed in a lengthy debate where Councillors expressed their opinions based on what they believed to be in the best interest of all residents.  At the end of the discussion the Clerk was asked to read out a summary of comments for proposed submission to the planning department, the Chairman asked Councillors for approval that the comments were accurate, to which several councillors responded in a positive manner and these comments were subsequently submitted to the planning department.  When approving the minutes of the meeting several Councillors stated they did not hear the Clerk read out the summary of comments or the Chairman ask for approval, and that the comments were not a true record of the discussion and therefore proposed a motion to amend the minutes, although opinions differed the motion was carried by a majority vote.  The present Chairman confirmed that procedures have now been put in place to ask each Councillor individually for their opinion to ensure they have heard the matter being raised. 

21.04.05 Matters for Ward Councillors

  1. Beechborough Development
    Traffic signs have been put in place as proposed.  Councillor Mrs Greenwood received a complaint that work on the site is being carried out on a weekend.
    Resolved: Ward Councillor Mrs Greenwood will investigate.
  2. 63 Beech View
    There was no update on this issue.

c. State of Grass Verges
East Riding of Yorkshire Council advised that grass verges are currently not considered to be a priority but matters will be looked into in the future.

  • Devolution
    East Riding of Yorkshire Council have received confirmation from the government that they can commence discussions after the May elections, consultations will take place later in the year when details will be much clearer on what the deal could offer.
    Resolved:  The Parish Council will consider comments for submission.

21.04.06 Parish Council Meeting Minutes

  1. Approval of meeting minutes 2 March 2021
    Resolved: The minutes were approved.
  2. Matters arising from the minutes
  1. The Parish Council approved the appointment of Mr Tom Hardy as Cleaner for the Parish Council. 
  2. The Dog Warden for East Riding of Yorkshire Council has added the Broadgate and Lodge Cottages area to the list for signage and will attend when in the area.

21.04.07 Community Safety Matters

The crime report was read and noted.

21.04.08 Planning Matters

  1. Applications
    1. 21/00674/PLF 5 West Mill Rise
      Erection of single storey extension to rear.
      Resolved:  The Parish Council has no objections to this application.
    2. 21/00819/PLF The Bungalow, The Manor House, Walkington Heads
      Erection of a detached triple garage with office/work room on first floor.
      Resolved:  The Parish Council has no objections to this application.
    3. 21/00175/PLF 33 West End
      Alterations and extensions at rear to provide additional accommodation at first floor, construction of porch to front and alterations to raise roof over existing detached garage (amended description and plans).
      Resolved:  The Parish Council has no objections to this application.
  2. Decisions
    Permission Granted – 20/04273/PLF 10 Oriel Close
    Permission Granted – 20/03423/PLF 6 Lodge Cottages, Broadgate

Permission Refused – 20/03590/PLF Mill House, Mill Lane

Permission Granted – 20/04122/PLF 11 Northgate

  1. Other Planning Matters
    21/00275/PLF Land to rear of Village Hall, 21 East End

    This application will be considered by the Eastern Area Planning Sub Committee on 12 April 2021.

21.04.09 Tree Matters

  1. Applications
  1. 21/00882/TCA Feoffee Cottage 25 West End
    Walkington conservation area – remove 1 no. rowan tree due to the tree having damage at the base with roots invading the drains and is a risk to the structural integrity of 25 and 27 West End.
    Resolved: The Parish Council would like the tree officer to make a decision on this application with consideration to trees of a similar species replacing any removed trees if possible.
  2. 21/00949/TPO 19 West End
    Tree protection order, Walkington – 1972 (ref: 262) G21. Walkington conservation area – fell silver birch (T1) due to proximity to neighbouring property and loss of light to garden.
    Resolved: The Parish Council would like the tree officer to make a decision on this application with consideration to trees of a similar species replacing any removed trees if possible.
  3. 21/00964/TCA 19 West End
    Walkington conservation area – fell hawthorn tree (T2) due to proximity to neighbouring property and loss of light to garden.
    Resolved: The Parish Council would like the tree officer to make a decision on this application with consideration to trees of a similar species replacing any removed trees if possible.
  4. 21/01048/TPO 4 Sharps Lane
    Tree protection order, Walkington – 1972 (ref: 262) A8: Crown reduce macrocarpa tree by 4 meters due to excessive shading and large amounts of bird excreta falling into garden causing potential health hazard.
    Resolved: The Parish Council would like the tree officer to make a decision on this application with consideration to trees of a similar species replacing any removed trees if possible.
  5. 21/01217/TPO 1 Megson Way
    Tree protection order – Broadgate Hospital, Broadgate, Walkington – 1987 (ref: 259).  A1 – crown thin 1 no. sycamore tree (T1) by 10% and crown clean to prevent debris and damage to parked vehicles on the driveway; fell 1 no. Norway maple tree (T2) to prevent debris and damage to parked vehicles on the driveway as the tree has recently shed another large branch which has damaged a car parked on the driveway
    Resolved: The Parish Council would like the tree officer to make a decision on this application with consideration to crown reductions in place of tree removals and/or trees of a similar species replacing any removed trees if possible.
  1. Decisions
    Permission Granted – 21/00279/TPO The Coach House, Townend Road
  2. Other Tree Matters:  Trees on Middle Howe Road
    Mr Thomas Carter, his wife and children have replaced five missing trees on Middle Howe Road.
    Resolved:  The Parish Council would like to thank Mr Carter and his family for their outstanding efforts, their contribution is greatly appreciated.

21.04.10 East Riding of Yorkshire Council Matters

Speeding Traffic on Broadgate
The Parish Council was asked to request a Traffic Management Survey on the B1230 (Broadgate area).
Resolved:  The Parish Council will submit a survey request to East Riding of Yorkshire Council.

21.04.11 Delegations

  1. Councillor Hearne reported that the Village Hall is being regularly checked for maintenance.
  2. The Chairman requested the Clerk contact the Playing Field Association for an update on activities.

21.04.12 Village Improvements and Maintenance 

  1. Trees and Pond Maintenance
    The Parish Council is in receipt of a quote from The Tree Walker Arborist Limited totalling £42,000 for work to the paddock on Kirk Lane.
    Resolved:  The Parish Council will await the results of the tree inspection to help prioritise work.
  2. Red Yats Paddock
    The Parish Council received a letter from a resident of Teal Close regarding Red Yats Paddock and Councillor Hearne reported residents decimating hedges and leaving rubbish behind.
    Resolved:  The Chairman will visit the resident and inspect the paddock.
  3. Townend Park
    East Riding of Yorkshire Council stated it will not install a fence around the dip in the land on Townend Park.  Surface water was diverted onto the park as a temporary measure as permitted under the Highways Act 1980 and the water has since percolated into the water table.  East Riding of Yorkshire Council cannot predict when this may need to be repeated in the future or how much water may need to be diverted and could result in a fence sitting within the temporary extents of the surface water.   As with all such sudden flooding events East Riding of Yorkshire Council expects all members of the public to exercise appropriate care around large areas of standing water and for parents to take care of their young children if they are concerned.
    Resolved:  Comments were noted and the Parish Council requested Councillor Waterland remove the temporary fence as the water has now gone.

21.04.13 Finance

  1. Monthly Finance Report
    Resolved:
    The report was approved.
  2. Payments

Total staff costs for the Clerk (inc. employer contributions) £1140.49

Zoom subscription £14.38

East Riding Group, pest control £58.50

Annual telephone line rental (no calls) £96.00

Annual homeworking allowances £312.00

Annual computer allowances £338.90

East Riding of Yorkshire Council, salt bin maintenance £258.00
Resolved: The above payments were approved.

  1. Orders for Approval
    East Riding of Yorkshire Council grass cutting £901.87
    Resolved: The above order was approved.
  2. Insurance
    The Parish Council Insurance expires on the 31 May 2021, the Clerk will seek three quotes, the good service of the existing supplier will be taken into considered when evaluating the quotes. 
  3. Assets
    The asset register was circulated and approved as being accurate.
  4. Banking
    The Parish Council approved the removal of Councillor Mrs Boyle from the bank mandate, the addition of Councillor Waudby as a bank signatory and the raising of the daily payment limit for internet banking to be raised to £3000.
  5. Defibrillator pads
    The Parish Council approved the ordering of defibrillator pads to replace the expired ones.

21.04.14 Virtual Meetings

The Government has not extended the provisions relating to remote meetings from 7 May 2021.
Resolved:  The next meeting will be a virtual meeting on the 4 May and will include the Annual Parish Council Meeting and Annual Parish Meeting.

21.04.15 Exclusion of the Public

The public was excluded for discussions of a confidential nature.

21.04.16 Confidential Matters

  1. Councillor Application
    The application from Mr Christopher Howard to become a Parish Councillor was discussed and he was welcomed to the Parish Council.
  2. Annual Governance and Accountably Returns (AGAR)
    The Parish Council has received the final reports for Annual Governance and Accountably Returns for 2018-19 and 2029-20 and the following invoices:
    Professional services rendered 2018-19 £200 (+£40 VAT)
    Additional charges for professional services rendered 2018-19 £2768.75 (+553.75 VAT)
    Professional services rendered 2019-20 £300 (+£60 VAT)
    Resolved:  The Parish Council approved payment of the invoices.

21.04.17 Date and Time of Next Meeting

The next meeting will be on Tuesday 4 May 2021 at 7:00pm using Zoom video conferencing and will include the Annual Parish Council Meeting and Annual Parish Meeting.  

 

Posted on: 17, May, 2021 | Author: editor
Categories: Parish Council

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