Parish Council

Minutes of the Ordinary Meeting

Date of meeting: 2 March 2021

Venue: Zoom video conferencing

Start time: 7:00pm

Councillors present: Councillors Mrs Swann (Chairman), Mrs Boyle, Collinson, Hearne,
Mrs Holdorf and Whistler

Ward Councillors present: Councillor Mrs Greenwood

Also present: Ms Rose (Clerk)

Note: These minutes will require approval at the next meeting of the Parish Council.

21.03.01 Apologies for Absence

Councillor Waterland apologised for his absence.

21.03.02 Declarations of Interest

There were no declarations of interest.

21.03.03 Chairman’s Communications 

The Chairman reported that the village has coped well during the pandemic so far and thanked the village shop for their efforts in supporting residents.  An increase in walkers and cyclists travelling through the village has been noticed.

There appears to be a problem with litter in the village and volunteer litter pickers were greatly thanked for their work.

The Chairman, on behalf of the Parish Council thanked Councillor Mrs Boyle for all her efforts during her time as Parish Councillor and wished her well in the future.

21.03.04 Matters for Ward Councillors

  1. Beech View Double Yellow Lines
    East Riding of Yorkshire Council stated that waiting restrictions will not normally be considered in urban residential areas unless they are justified by a poor accident record, obstruction to bus services or complaints by the emergency services and in this instance the conditions have not been met and therefore the introduction of waiting restrictions at this location cannot be justified.
  2. Beechborough Development
    The agreed actions between East Riding of Yorkshire Council and the Site Supervisor regarding traffic signs have not been implemented.
    Councillor Greenwood is to make further investigations.
  3. 63 Beech View
    Councillor Holdorf reported the bricking up of a rear window where the bricks do not match the house bricks and asked if this is permitted development.
    Councillor Greenwood will investigate.
  4. State of Grass Verges
    Councillor Swann reported the decimation of many grass verges in the villages due to heavy traffic and construction work and asked if East Riding of Yorkshire Council could take any action.
    Councillor Greenwood will investigate.

21.03.05 Public Participation

There were no requests from the public to participate in the meeting.

21.03.06 Parish Council Meeting Minutes 

  1. Meeting Minutes 2nd February 2021
    The minutes were approved after minor amendments.
  2. Matters Arising from the Minutes
    Councillor Hearne confirmed he now has the equipment to paint ‘No dog fouling’ signs on the pavement and the Clerk confirmed that the Dog Warden team at East Riding of Yorkshire Council has been contacted to apply for stickers and/or signs to be placed in the area.

21.03.07 Community Safety Matters

The Police and Crime Commission has not published any recent crime statistics.  Councillors are aware of burglaries in the village and urge residents to take care. 

21.03.08 Planning Matters

  1. Applications
    1. 21/00270/PLF 3 All Hallows Road
      Erection of single storey extension to the rear and replace existing roof to side extension.
      Resolved: The Parish Council has no objections to this application.
    2. 21/00344/PLF 27 George Lane
      Erection of single storey extension to rear following removal of existing conservatory.
      Resolved: The Parish Council has no objections to this application.
    3. 20/03423/PLF 6 Lodge Cottages
      Erection of a two-storey extension to the side and rear with two dormers to first floor bedroom and new rear porch (amended plans).
      Resolved: The Parish Council objects to this application on the grounds of size, available parking and consideration for trees.
  2. Planning Enforcement
  1. 2 West End
    East Riding of Yorkshire Council stated that as the fence is situated on the land rather than attached to the wall it must be measured from the land level it is erected on and therefore considered as permitted development.
  2. 63 Beech View
    East Riding of Yorkshire Council stated that the resident of this property has applied for a drop kerb installation and there were no offences requiring enforcement action.

21.03.09 Tree Issues

There were no planning matters for trees.

21.03.10 East Riding of Yorkshire Council Matters

  1. Hedges and Potholes Complaint
    The Parish Council received comments regarding the trees on Townend Road and complaints regarding overhanging hedges on Northgate and the condition of the road on Burton Gates Lane.
    Resolved:  As these issues are East Riding of Yorkshire Council matters, the resident was provided with links to the East Riding of Yorkshire Council website where they can be reported and the telephone number of East Riding of Yorkshire Council Customer Services.

b.State of Grass Verges
Previously discussed under ‘Matters for Ward Councillors’.

  • Pond Footbridge
    Councillor Collinson reported several rotten beams on the footbridge.
    Resolved: This will be reported to East Riding of Yorkshire Council for repair.

21.03.11 Delegations Reports

There were no delegation reports.

21.03.11 Village Improvements and Maintenance 

  1. Bus Shelter Cleaning
    The Wheelie Bin man is unable to take on the work of cleaning the shelters.  

Resolved:  Councillor Mrs Swann will re-advertise the cleaning job vacancy.  

  1. Trees and Pond Maintenance
    The Parish Council discussed prioritising maintenance work to trees and the pond in line with the budget.
    Resolved:  The Parish Council is waiting for a tree inspection by a qualified Arboriculturalist, which will indicate tree work needed and will help prioritise work.  Progress of the inspection will be discussed at the next meeting.

21.03.13 Finance

  1. Monthly Finance Report
    Councillor Mrs Boyle queried the location of the earmarked fund for Gratuity payments and proposed that the Parish Council fund hanging baskets in the village this summer.
  1. It was confirmed that, as previously agreed during budget discussions, a sum for gratuity payments would be earmarked in the 2021/22 budget (starting 1st April) and that all money for earmarked funds is held within the current account and marked on the monthly finance and quarterly budget reports as ‘earmarked’.
  2. As the Parish Council is struggling with finances and with the impending necessary tree works it was felt that there was insufficient funding for hanging baskets at this time.
  3. The financial report was approved.
  1. Payments

Total staff costs for the Clerk (inc. employer contributions) £1140.49

Postage £2.39

Zoom subscription £14.38

Ink £54.98

Website subscription £29.95

L&S Engineers Ltd, temporary fencing £185.52

Resolved:  All the above payments were approved.

21.03.14 Date and Time of Next Meeting

The meeting closed at 8:15pm and the next meeting will be on Tuesday 6th April 2021 at 7:00pm using Zoom video conferencing, please contact the Clerk for further details.


Posted on: 18, April, 2021 | Author: editor
Categories: Parish Council

Leave a Reply